Proposed By-Law Changes
RE: 2022 Annual Meeting & Proposed By-Law Change
The 2022 Consolidated Annual Meeting is just around the corner and preparations are underway. We are looking forward to seeing you there. The meeting is set for June 15, 2022, at Trinity High School in Dickinson.
Attendance at the Annual Meeting continues to decline each year and as a result, member participation in the business of the cooperative continues to decline. Recognizing this, the Board of Directors is proposing By-Law changes that would allow members to vote on new business matters by mail, online, or in person. New business matters are things like director elections and future By-Law changes. Many cooperatives around the state already offer this option and have used it successfully to increase member participation in their cooperatives.
The proposed By-Law changes are:
SECTION 4. QUORUM.
A quorum shall be at least fifty (50) members present in person or represented by signed vote delegate. Members represented by signed vote may be counted in computing a quorum only on those questions as to which the signed vote is taken. If less than a quorum is present at any meeting, a majority of those present in person may adjourn the meeting from time to time without further notice.
SECTION 5. VOTING.
Each member shall be entitled to only one vote upon each matter submitted to a vote at a meeting of the members. Voting may be conducted in person, by official mail-in ballot or by official electronically submitted ballot, the exact voting options for each meeting to be determined by the Board of Directors and set forth in the Notice of Meeting. All questions shall be decided by a vote of a majority of the members voting thereon, in person except as otherwise provided by law, the Articles of Incorporation or these By-Laws.
These proposed changes will be voted upon by the members present at the 2022 Annual Meeting, and if passed, will be put into use for the 2023 Annual Meeting. We are asking for your support of these changes to increase member participation and ensure that matters voted upon reflect the true majority of all members, not just those able to attend the meeting in person.
Bryan W. Personne
General Manager/Chief Executive Officer